Smart Staff Solutions Privacy Notice

Career history and preferences

You may optionally provide education and employment history and up to three sector, job-function, region and location preferences. Staff review these details before use. When linking an existing candidate, existing profile information is preserved; appending submitted history requires an explicit staff choice and does not replace existing entries.

Why we collect your details

Smart Staff Solutions uses the contact details you submit to respond to your enquiry. For recruitment applications, we use the career information and documents you choose to provide to assess relevant opportunities and communicate with you about your application. Our team reviews submissions before creating, linking or updating a candidate record. A submission or CV does not automatically approve a candidate, replace an existing profile or secure a placement.

What you choose to provide

Your first names, surname, email and phone number are required for candidate registration. Other profile details are optional. Identity documents are not required for initial registration. You can provide a CV after receiving your application reference. Please do not provide identity documents or payslips unless our team requests them later for a specific recruitment purpose. Do not include banking details or medical, criminal, race, disability or credit information in this form.

Review and sharing

Authorised recruitment staff review your information. Relevant job-application details are shared only with authorised prospective employers for a relevant opportunity and with your permission. Registration is not blanket permission to circulate your CV, conduct background screening or share your information for unrelated purposes. Recruitment consent is not a marketing opt-in. Any marketing choice must be separate and optional. Any additional screening or different use requires a separate explanation and appropriate permission or other lawful basis.

Documents and security

Submitted documents are held in restricted private storage while awaiting transfer, review and applicable security checks. Queued, quarantined and delivered describe different processing states; a delivery receipt does not certify that a document is malware-free or cleared for access. Access should remain restricted until the required checks are complete. No online service can promise absolute security.

Keep your application reference. A failed document upload does not cancel your already received application. Only retry an unconfirmed file; a file shown as queued or saved does not need to be submitted again.

Human verification

The enquiry form uses Cloudflare Turnstile to help prevent automated abuse. Technical information is processed by that provider for verification under its own privacy terms; completing the check is not recruitment consent or permission for marketing. See Cloudflare's Turnstile privacy notice.

Retention and your choices

Information should be kept only as needed for the stated purpose and applicable legal obligations, then reviewed for deletion, restriction or anonymisation. The business owner must approve the detailed retention process; this notice does not invent a fixed retention period.

You may request access or correction, ask about deletion or restriction, or withdraw consent by contacting info@smartstaffsolutions.co.za. Include your application reference where available, not sensitive documents. We may need to verify your identity before acting. Withdrawal does not undo earlier lawful processing, and some information may need to be retained under another applicable lawful requirement. Our team will explain the position relevant to your request.

Before using real applicant data

The business owner and Information Officer still need to confirm this notice, lawful processing and sharing arrangements, service-provider safeguards, retention procedures and rights-request handling. This test form and notice are not a claim that every provider, security control or legal requirement has been certified.